Mailmeteor

While the price might feel a little steep, in practice, this is so worth it.

I ran into an issue at work where we had an assistant in place to help with scheduling who quit due to personal reasons and it left a massive void and put the onus on us to schedule all of our meetings with our clients, which doesn't sound like a terrible thing, but with 60+ clients and meetings non-stop throughout the day, it's difficult to find the time to play email tennis with them just to find a time that works best for them and myself.

I employed Tidycal for a convenient, easy and powerful scheduling tool to solve the scheduling headache, but I still needed a way to automate the process - enter MailMeteor.

I set up a Google Sheet with all of the clients, the account name, the individuals at the account to contact, their emails, and the services they use with us, along with dynamic links routed to different booking types within Tidycal so that we never under- or over-booked time based on their needs.

Once I had all of the information in the sheet, all that was left was setting up a template that took just a couple of minutes to do, segment out the amount of clients I would contact at any given time (because I really didn't want all 60+ scheduling a time with me in the next few days), and deploy.

So far, it's worked flawlessly. It took some time to set up the sheet manually, but that's more or less expected with any automation, you have to put in the time on the front-end to reap the rewards on the back-end and I'm seeing the fruit of my labor before my very eyes.

The ONLY con that really stands out, that I have seen in competitors, is the inability to set recurring schedules. Ideally, I want to fully automate this so that the first week of the month, Clients 1-25 get the email inviting them to schedule, the second week, Clients 26-51 get theirs, and the following week 52+ get theirs. That would be the final nail in the coffin to ensure I don't have to lift another finger moving forward, so I am really hoping they deploy that feature, but other than that, I have no qualms with the product or service. I just hope the MailMeteor team allows me to move my license off my Google workspace if/when I leave my current company so I can continue to use it down the road.